PHARMA & COSMETICS PACKAGING RFQ TEMPLATE Augmino - augmino.com Copy this template, fill in the brackets, and send it to each supplier you are requesting a quote from. Use the same filled-in template for every supplier so the quotes you get back are actually comparable. Pharma buyers should also fill in the PHARMA ADD-ON block at the end. This template covers PRIMARY packaging (bottle, jar, tube, vial). If you also need the printed box it ships in (a mono carton or branded outer), that is secondary packaging, a separate RFQ to a carton/print supplier. See: augmino.com/blog/sourcing-folding-carton-packaging-india-buyer-guide ------------------------------------------------------------ Subject: RFQ - [Your Company] - [Pharma/Cosmetics] Packaging - [Product Name] Hi [Supplier contact name], We are sourcing [bottle/jar/tube/compact/vial] packaging for [product name and short description] and would like a quote based on the specification below. PRODUCT & CONTAINER - Container type: [bottle / jar / tube / compact / dropper / vial] - Capacity: [X ml/g] - Material: [PET / PETG / HDPE / glass], [virgin / X% PCR] - Color: [clear / opaque - Pantone if matched] CLOSURE & DISPENSING - Neck finish: [e.g. 24/410] - Closure type: [flip-top / disc-top / lotion pump / foamer pump / airless pump / dropper / child-resistant] - Dosage, if pump: [X ml per stroke] DECORATION - Method: [screen printing / hot stamping / shrink sleeve / label] - Colors: [X colors - Pantone reference if applicable] - Coverage area: [describe, artwork attached] QUANTITY & COMMERCIAL - Initial order quantity: [X units] - Estimated annual volume: [X units, if known] - Target unit price: [$X - optional] - Ship-to: [country/port] - Target delivery date: [date, landed not shipped] TESTING & SAMPLES - Compatibility testing required: [yes/no - formula details attached if yes] - Closure torque test (ASTM D2063): [required/optional] - Drop test (ASTM D5276): [required/optional] - Pre-production sample required: [yes/no] Please confirm MOQ, tooling cost and lead time if a new mold or die is required, production lead time, and sample lead time. We are requesting quotes from a small number of suppliers and will confirm by [date]. [Your name] [Company] ---- PHARMA ADD-ON (include if this is a regulated drug product) ---- - Child-resistant closure required (16 CFR 1700 / 1700.14): [yes/no] - Container-closure material compliance required (USP <661.1>/<661.2>): [yes/no] - Extractables & leachables (E&L) testing required: [yes/no] - Tamper-evident packaging required (21 CFR 211.132, OTC products): [yes/no] - Destination market, if regulatory requirements vary (US/EU/India/other): [specify] BEFORE YOU SEND: confirm the attached drawing and artwork are the current revision, the neck finish matches the closure specified, any Pantone reference is in this email (not only on the artwork file), and the quantity here matches any attached PO draft or spec sheet. ------------------------------------------------------------ QUICK REFERENCE: COMMON NECK FINISH SIZES 18/410 - 18/415 Small skincare containers 20/410 - 20/415 Medium creams and gels 24/410 - 24/415 Body lotion and haircare bottles 42/410 Foaming pumps (not interchangeable with standard necks) QUICK REFERENCE: COSMETICS TESTING Closure torque test - ASTM D2063 - seal/open force consistency Drop test - ASTM D5276 - transit-impact survival Compatibility test - no single standard; ask the supplier what data they already hold for similar formulations QUICK REFERENCE: PHARMA ADDITIONS (on top of the cosmetics baseline) Child-resistant closure - 16 CFR 1700 / 1700.14 (oral drugs; topical and other non-oral formulations are case by case, not automatic) Container-closure material - USP <661.1> (material) / USP <661.2> (packaging system) - replaced the retired USP <661> effective 1 Dec 2025 Container permeation - USP <671> / USP <1671> Tamper-evidence (OTC) - 21 CFR 211.132 Extractables & leachables - no single standard; ask for existing E&L data for similar formulations Full guide: augmino.com/blog/rfq-email-template-pharma-cosmetics-packaging