Norec grant for work exchange cooperation:

Overall project description (phase 2 application)

Read this first: Norec’s grant for work exchange cooperation follows a two-phase application process: Phase 1: Concept development: Applicants first submit an application through Norec’s digital application portal. Successful applicants will receive support to develop their project idea. Phase 2: Project implementation: Applicants who complete phase 1 are eligible to apply for a work exchange project in the following call for applications. Partnerships who are currently in the last round of a work exchange project, or who ended a project during the past 24 months, are also eligible to apply. Successful applicants will receive support to implement their work exchange project. There is thus no guarantee that phase 2 applicants will receive funding. The application is not complete without all of the required documents. All documents must be complete (all pages included and all sections filled in). The documents must be readable and in English or Norwegian. Documents in other languages may be accepted if Norec has issued a pre-approval. Guidance on how to fill in the application can be found in the comments in this document and in the Norec guideline available at norec.no.

CONTENT

1. REQUIRED APPLICATION DOCUMENTS	2

2. PROJECT SUMMARY	2

3. PROFILES OF THE APPLICANT AND PARTNER(S)	3

4. DESCRIPTION OF THE EXCHANGE PROJECT	7

5. PARTICIPANTS’ TIMELINE	8

6. PROJECT MANAGEMENT AND PARTNERSHIP COLLABORATION	10

7. RISKS AND RISK MANAGEMENT	11

8. SIGNATURE	13

1. REQUIRED APPLICATION DOCUMENTS

In addition to this document (Overall project description), the applicant must submit the following documents for the application to be complete:

DOCUMENTS ON BEHALF OF THE PARTNERSHIP

Partnership agreement (E03)

Results framework

Round 1 budget (C02)

DOCUMENTS FROM ALL PARTNERS IN THE PARTNERSHIP

Annual narrative report to the Board (not needed for Norwegian public sector)

Audited annual financial statements (not needed for Norwegian public sector)

Financial statement no more than three months old

All partner organisations must submit the three documents listed under 1.2 regardless of whether the documents have previously been submitted to Norec.

Comments to the required application documents

Check if the information previously provided about the partners financial and administrative capacity as well as contact information and bank details still apply. Fill in and/or update the information as necessary. It will be used in the assessment of the current application.

2. PROJECT SUMMARY

2.1. Project name and content

2.1.1. Name (for ease of reference, give the project a short name): Click here to write

2.1.2. Content (Summarise the project in maximum 500 characters): Click here to write

2.2. Project duration

2.2.1. Project period (month/year - month/year): Click here to write

2.2.2. Planned number of rounds: Click here to write

2.2.3. Planned number of participants:

Total each round: Click here to write

Total for project: Click here to write

2.2.4. Length of each round of exchange:

Length of stay abroad for participants on exchange: Click here to write months

Follow-up work: Click here to write months

3. PROFILES OF THE APPLICANT AND PARTNER(S)

3.1. Coordinating partner

3.1.1. Name of organisation

Name: Click here to write

Legal form: Click here to write

Registration ID code/number as in the registration document: Click here to write

Year of registration: Click here to write

Visiting address: Click here to write

Postal address: Click here to write

Phone number (including country code): Click here to write

E-mail: Click here to write

Website and/or social media accounts: Click here to write

Primary contact person for the project

Name: Click here to write

Title: Click here to write

E-mail: Click here to write

Phone number: Click here to write

Bank details

Name of bank: Click here to write

Visiting address: Click here to write

Name of account holder: Click here to write

Bank account number or IBAN: Click here to write

Swift code or BIC: Click here to write

Internal administration

Number of paid full-time employees (male/female)?: Click here to write

Number of paid full-time employees under 35 years of age (male/female)?: Click here to write

Number of volunteers (male/female)?: Click here to write

Number of volunteers that are under 35 years of age (male/female)?: Click here to write

3.1.2. Financial management

3.1.2.1. Does your organisation have a USD bank account? Click here to write

3.1.2.2. Does your organisation have an internal or external accountant? Chose an item

3.1.2.3. What accounting software does your organisation use? Click here to write

3.1.2.4. How will your organisation separate Norec funds from other funds? Click here to write

3.1.2.5. Describe your organisation’s routines/policies regarding approval/processing of payments Click here to write

3.1.2.6. Describe your organisation’s procurement process Click here to write

3.1.2.7. How often does the board (management, if not a board) oversee organisational financial reports? Click here to write

3.1.3. Financial capacity

What is your organisation’s main sources of income? Click here to write

How capable is your organisation of handling unexpected costs? Click here to write

List your current donors or funders, including the duration of agreements and the amount granted/to be granted: Click here to write

Is there any other important information about your financial situation that is not included in the submitted financial statements or this application? Click here to write

3.1.4. References and donor experience

3.1.4.1. Describe your organisation’s experience of receiving and reporting on funds from national or international partners/donors:

Click here to write

3.1.4.2. Provide references from 1-3 donors/funders who can confirm your statement:

Reference 1

Name of organisation: Click here to write

Name of referee: Click here to write

E-mail: Click here to write

Phone number (include country code): Click here to write

Reference 2

Name of organisation: Click here to write

Name of referee: Click here to write

E-mail: Click here to write

Phone number (include country code): Click here to write

Reference 3

Name of organisation: Click here to write

Name of referee: Click here to write

E-mail: Click here to write

Phone number (include country code): Click here to write

Note that by providing the above references, you consent to Norec contacting them.

3.1.5. Internal policies on anti-corruption and sexual exploitation, abuse and harassment

3.1.5.1. Describe your organisation’s anti-corruption policy: Click here to write

3.1.5.2. Describe your organisation’s whistle-blower mechanism: Click here to write

3.1.5.3. Describe your organisation’s policy on sexual exploitation, abuse and harassment (SEAH): Click here to write

3.2. Other partner(s)

3.2.1. Name of organisation

Name: Click here to write

Legal form: Click here to write

Registration ID code/number as in the registration document: Click here to write

Year of registration: Click here to write

Visiting address: Click here to write

Postal address: Click here to write

Phone number (including country code): Click here to write

E-mail: Click here to write

Website and/or social media accounts: Click here to write

Primary contact person for the project

Name: Click here to write

Title: Click here to write

E-mail: Click here to write

Phone number: Click here to write

Bank details

Name of bank: Click here to write

Visiting address: Click here to write

Name of account holder: Click here to write

Bank account number or IBAN: Click here to write

Swift code or BIC: Click here to write

Internal administration

Number of paid full-time employees (male/female)?: Click here to write

Number of paid full-time employees under 35 years of age (male/female)?: Click here to write

Number of volunteers (male/female)?: Click here to write

Number of volunteers that are under 35 years of age (male/female)?: Click here to write

3.2.2. Financial management

3.2.2.1. Does your organisation have a USD bank account? Click here to write

3.2.2.2. Does your organisation have an internal or external accountant? Chose an item

3.2.2.3. What accounting software does your organisation use? Click here to write

3.2.2.4. How will your organisation separate Norec funds from other funds? Click here to write

3.2.2.5. Describe your organisation’s routines/policies regarding approval/processing of payments Click here to write

3.2.2.6. Describe your organisation’s procurement process Click here to write

3.2.2.7. How often does the board (management, if not a board) oversee organisational financial reports? Click here to write

3.2.3. Financial capacity

What is your organisation’s main sources of income? Click here to write

How capable is your organisation of handling unexpected costs? Click here to write

List your current donors or funders, including the duration of agreements and the amount granted/to be granted: Click here to write

Is there any other important information about your financial situation that is not included in the submitted financial statements or this application? Click here to write

3.2.4. References and donor experience

3.2.4.1. Describe your organisation’s experience of receiving and reporting on funds from national or international partners/donors:

Click here to write

3.2.4.2. Provide references from 1-3 donors/funders who can confirm your statement:

Reference 1

Name of organisation: Click here to write

Name of referee: Click here to write

E-mail: Click here to write

Phone number (include country code): Click here to write

Reference 2

Name of organisation: Click here to write

Name of referee: Click here to write

E-mail: Click here to write

Phone number (include country code): Click here to write

Reference 3

Name of organisation: Click here to write

Name of referee: Click here to write

E-mail: Click here to write

Phone number (include country code): Click here to write

Note that by providing the above references, you consent to Norec contacting them.

3.2.5. Internal policies on anti-corruption and sexual exploitation, abuse and harassment

3.2.5.1. Describe your organisation’s anti-corruption policy: Click here to write

3.2.5.2. Describe your organisation’s whistle-blower mechanism: Click here to write

3.2.5.3. Describe your organisation’s policy on sexual exploitation, abuse and harassment (SEAH): Click here to write

Copy the sections under 3.2. and add the number of organisations as applicable.

4. DESCRIPTION OF THE EXCHANGE PROJECT

4.1. Needs assessment

4.1.1. Explain the needs and challenges that you intend to address with your exchange project (maximum 3500 characters):

Click here to write

4.1.2. What skills and competencies will each partner bring to the partnership?

Click here to write

4.1.3. What will each partner learn from the other partners?

Click here to write

4.2. Expected results

4.2.1. Provide a short narrative description of the expected results in the results framework.

Click here to write

4.3. Participants’ activities

4.3.1. How will the participants’ activities while on exchange contribute to the expected results? (maximum 1000 characters)

Click here to write

4.3.2. How will the participants’ activities during the follow-up work contribute to the expected results? (maximum 1000 characters)

Click here to write

4.4. Sustainability of expected results

4.4.1. How will the results of the exchange project be sustained after the project has ended?

Click here to write

4.5. Sustainable Development Goals (SDGs)

4.5.1. Indicate the main goal your project will contribute to and briefly describe how.

Click here to write

4.5.2. Indicate other goals your project will contribute to and briefly describe how.

Click here to write

5. PARTICIPANTS’ TIMELINE

In this section, the partnership must provide a preliminary plan of the number of participants and the country they will go to on exchange.

5.1. Number of exchange participants in each round

The intended number of participants for each round must be indicated in the following table. You can add tables if you are planning to change the number of participants in each round.

Number of Norec participants from	To Coordinating partner Click here to write	To Organisation 2 Click here to write	To Organisation 3 Click here to write	To Organisation 4 Click here to write	TOTAL
Coordinating partner Click here to write	0	Click here to write	Click here to write	Click here to write	Click here to write
Organisation 2 Click here to write	Click here to write	0	Click here to write	Click here to write	Click here to write
Organisation 3 Click here to write	Click here to write	Click here to write	0	Click here to write	Click here to write
Organisation 4 Click here to write	Click here to write	Click here to write	Click here to write	0	Click here to write
TOTAL Click here to write	Click here to write	Click here to write	Click here to write	Click here to write	Click here to write

Expand the tables as needed by clicking on the plus sign in the right corner of the table.

5.2. Timeline for the exchange participants in round 1

Enter information on participant contracts and travel dates for your project. You must enter information for all the participants in this round of exchange.

Norec participant: Click here to fill in applicable number i.e. 1-2
Participant(s) home country and partner:	Click here to write
Participant(s) host country and partner:	Click here to write
Participant(s) work location during the stay abroad:	Click here to write
Intended contract start date:	Click here to write
Date participant will travel from home country:	Click here to write
Norec preparatory training (place and date):	Click here to write
Norec homecoming training (place and date):	Click here to write
Date of return to home country:	Click here to write
Follow-up work (from date to date):	Click here to write
Intended contract end date:	Click here to write

Norec participant: Click here to fill in applicable number i.e. 3-4
Participant(s) home country and partner:	Click here to write
Participant(s) host country and partner:	Click here to write
Participant(s) work location during the stay abroad:	Click here to write
Intended contract start date:	Click here to write
Date participant will travel from home country:	Click here to write
Norec preparatory training (place and date):	Click here to write
Norec homecoming training (place and date):	Click here to write
Date of return to home country:	Click here to write
Follow-up work (from date to date):	Click here to write
Intended contract end date:	Click here to write

Add tables here as needed by clicking on the plus sign to the right or by copying and pasting the table above.

6. PROJECT MANAGEMENT AND PARTNERSHIP COLLABORATION

6.1. Project management

6.1.1. Aside from the participants, who from each organisation will be involved in the project, and what will be their role and responsibilities? Click here to write

6.1.2. How will the partners resolve conflicts that may occur in the project? Click here to write

6.1.3. How will the project be monitored and reported on? Click here to write

6.2. Recruitment

6.2.1. What will be the profile (qualifications and experience) of the recruited participants? Click here to write

6.2.2. Describe the recruitment process: Click here to write

6.2.3. Will you recruit internally or externally? Click here to write

6.3. Preparation and follow-up of participants

6.3.1. How will you prepare the participants for the exchange? Click here to write

6.3.2. Describe each organisation’s plans for mentoring and supervising participants: Click here to write

6.3.3. Describe how each organisation will ensure transfer of knowledge from the participants to the home organisation after each round: Click here to write

6.4 Practical issues

6.4.1. Who will pay the participants’ allowance/stipend, and what are the procedures for this? Click here to write

6.4.2. What travel and health insurance will the participants have? Click here to write

6.4.3. What are the planned housing arrangements? Click here to write

6.4.4. What are the visa and work permit requirements for the participants in each country? Click here to write

6.4.5. Are there any restrictions or challenges regarding obtaining correct visa and work permits for participants? Click here to write

7. RISKS AND RISK MANAGEMENT

Norec expects the partnership to identify and address internal and external factors that can negatively affect the implementation of the project, and hinder the achievement of expected results. The partnership must reflect on how to prevent, mitigate and manage the identified risks.

The risk analysis must include an assessment of risks related to sexual exploitation, abuse, and harassment (SEAH).

7.1. External risks

External risk	Probability that this risk will occur (high/medium/low)	Impact (consequence if risk happens)	Risk-reducing/ mitigation measures
Click here to write	Click here to write	Click here to write	Click here to write
Click here to write	Click here to write	Click here to write	Click here to write
Click here to write	Click here to write	Click here to write	Click here to write

Expand the tables as needed by clicking on the plus sign in the right corner of the table.

7.2. Internal risks

Internal risk	Probability that this risk will occur (high/medium/low)	Impact (consequence if risk happens)	Risk-reducing/ mitigation measures
Click here to write	Click here to write	Click here to write	Click here to write
Click here to write	Click here to write	Click here to write	Click here to write
Click here to write	Click here to write	Click here to write	Click here to write

Expand the tables as needed by clicking on the plus sign in the right corner of the table.

7.3. Cross-cutting issues

Provide an assessment of how the project can affect in a negative way the cross-cutting issues of human rights, women’s rights and equality, climate change and the environment, and corruption and financial mismanagement. Identify the main risks and strategies to prevent, mitigate and manage the identified risks.

Click here to write

Cross-cutting issues	Probability that this risk will occur (high/medium/low)	Impact (consequence if risk happens)	Risk-reducing/ mitigation measures
Human rights
Click here to write	Click here to write	Click here to write	Click here to write
Click here to write	Click here to write	Click here to write	Click here to write
Women’s rights and equality
Click here to write	Click here to write	Click here to write	Click here to write
Click here to write	Click here to write	Click here to write	Click here to write
Climate change and the environment
Click here to write	Click here to write	Click here to write	Click here to write
Click here to write	Click here to write	Click here to write	Click here to write
Corruption and financial mismanagement
Click here to write	Click here to write	Click here to write	Click here to write
Click here to write	Click here to write	Click here to write	Click here to write

Expand the tables as needed by clicking on the plus sign in the right corner of the table.

8. SIGNATURE

I confirm that I am authorised to enter into legally binding agreements on behalf of the applicant (coordinating partner), and that to the best of my judgement the information in this application is correct.

Date: Click here to write

Signature: Click here to write

Name: Click here to write

Title/position: Click here to write